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Access Agreements & Policies


OVERVIEW

This page contains the polices and user agreements that are required in order to obtain access to VPN, JJIS, and/or FSFN. The documents are in PDF format.


FDJJ - 1205.60 Access Policy | FDJJ - 1205.60 Access Procedures

Policy and procedures governing provider access to the Juvenile Justice Information System (JJIS) and JJIS Data.

Access to JJIS & Associated Systems

This document outlines the process which a user must follow for access to JJIS and associated systems.

Provider Access User Agreement | JJIS Access Procedure for Providers

The Provider Access Agreement Form is the form that needs to be submitted to the DJJ Contract Manager in order for VPN and JJIS access to be provided. Information is provided on the process provider staff must follow to gain or modify access.


JJIS Permissions Request Form | Profile Policy Implementation Memo

This form is to be submitted by DJJ staff and Providers to inform the Data Integrity Officer of the type and level of permissions that are needed for JJIS. When completing the form, click on or hover over the item to display instructions for that item. Select the position title or role that most closely matches the duties performed. All permissions are issued based on profiles created by the DIO team. These profiles are designed as a base set of permissions applicable to any staff holding that role, and can be modified to include additional permissions as required by specific job duties.

For Provider staff, this form must be routed through the DJJ Contract Manager assigned to the contract. Submit a new permission request form each time there is a change of permissions or when additional permissions are being requested.

DJJ staff must complete and submit a new permission request form each time there is a change of permissions or when additional permissions are being requested. When DJJ staff is transferring to a new position but keeping same permission set, only a DIO work order is required for documentation of the request.

  • Users will be issued JJIS permissions following training.
  • JPOs and JDOs must complete their respective academy for full permissions.
  • RSMS and SVS training are completed with a DIO or via Power Point presentation.
  • PAT, PACT and RPACT training are separate modules, each require Motivational Interviewing. NO data entry permissions will be given until documentation is received that training was completed successfully.
  • CCC basic training by the DIO staff is a prerequisite to required training for data entry. Staff conducting Management Reviews (Level II or III) are required to take the Management Review course offered through Staff Development and Training. When submitting a request CCC permissions without having been trained, mark CCC but leave date and permission narrative blank. When submitting a request CCC permissions after CCC training, enter training date, and leave permission narrative blank. Permissions will be issued as authorized by the IOC Director.

 


Prevention, Civil Citation and Respite Profiles


FSFN User Agreement Form & Policy

DJJ staff submit this form to the DIO, who in turn submits the request to the regional DCF liaison, for access to Florida Safe Family Network (FSFN).

Contact your local DIO for the FSFN form specific to your DCF region.

 


EBS Module Facilitator Form

Staff requesting to be added as a facilitator to the Evidence Based Services module must complete this form and submit to their local DIO.


JJIS Train-the-Trainer Program

    A program is available for DJJ Partners and Providers who wish to have staff trained to conduct many of the training functions that a Data Integrity Officer (DIO) would normally perform. More information about this program can be found in the PowerPoint presentation below: